¿Cuándo no es necesario emitir factura?

Novedades de la nueva Ley de Autonomos

Todos los empresarios y profesionales tienen la obligación de emitir una factura cuando presten un servicio o entreguen un bien. Esto también se extiende a los pagos anticipados, salvo en las entregas intracomunitarias de bienes exentos.

Sin embargo, hay otra serie de situaciones en las que no es preciso expedir factura. Vives Pons os informa de cuáles son:

Situaciones en las que no es preciso emitir factura

  • En los regímenes especiales del IVA.
  • En las operaciones exentas de IVA, excepto servicios de hospitalización o asistencia sanitaria, transporte de enfermos, profesionales de la medicina o similares, las entregas de bienes empleados en operaciones exentas y las operaciones referentes a exenciones inmobiliarias.
  • Ganadería, Agricultura y Pesca, excepto si los contribuyentes deben realizar el reintegro de las compensaciones al contratar servicios o bienes a personas acogidas al régimen especial de la agricultura, ganadería y pesca.
  • Recargo de Equivalencia.
  • Simplificado, salvo si la determinación de las cuotas devengadas se lleva a cabo según el volumen de ingresos y excepto por la transmisión de activos fijos.

Documentos que se deben guardar de manera obligatoria

En el caso de que sí haya que emitir o recibir una factura, se genera una nueva obligación. La de conservar, durante un periodo de cuatro años, el contenido original de los siguientes documentos:

  • Facturas recibidas.
  • Los justificantes contables en las operaciones en las que sea de aplicación la inversión del sujeto pasivo cuando el proveedor no se encuentre establecido en la comunidad.
  • Copias de las facturas emitidas.
  • Los documentos que acrediten el pago del impuesto a la Importación.
  • Los recibos que justifiquen el reintegro de la compensación del Régimen especial de Agricultura, Ganadería y Pesca, tanto el original por el que lo emite, como la copia por pate del responsable de la explotación.
  • Esta obligación la podrá realizar tanto el interesado como un tercero al que se lo encargue, procurando en todo momento que los documentos respeten su contenido original, plazos y las condiciones señaladas.

En cualquier caso, las facturas, ya sean hechas en formato electrónico o en papel, deben conservarse de manera que se garantice la autenticidad de su origen, la legibilidad y la integridad del contenido.

Para más información o en caso de que necesitéis una atención personalizada y profesional, el equipo de Vives Pons estará encantando de atenderos: Calle Pare Pere 10, Dénia. Vives Pons: ¡Tu asesoría fiscal, laboral, contable y jurídica de confianza!

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The income tax return for 2015 is due soon! From 6th of april you can submit your taxes in Spain. Are you ready?

Income tax return in Spain and Costa Blanca

Contact your Accountants in Spain-Costa Blanca!

The income tax return  for 2015 is due soon! From 6th of april you can submit your taxes in Spain. Are you ready? As a general rule, everyone has a duty to present the Income Tax return for income from the 1st of January to the 31st of December.

The exceptions to the rule (those who are not obliged to declare Income Tax) are:

  • Those who obtain a global yearly income of no more than 1.000 €, regardless of the nature of the income.
  • Those who have losses in their Capital Gains of 500 € or more.
  • Those who exclusively receive one or more of the following Incomes:

A. Salaries or pensions, with the following limits:

1. As a general rule those who receive up to 22.000 € from only one payer.
2. Those who receive up to 22.000 € from more than one payer providing that they also comply with the circumstances below:

  • The amount of the income received jointly by the second and further payers does not exceed 1.500 €.
  • That the sole income received is the described in Article 17.2.a of Law 35/2006 and according to the special regulations there has been a retention at source. (those incomes from Social Security pensions, Government, disability, retirement, pension schemes, amongst others).

3. Those who receive up to 12.000 € when any of the following circumstances arise:

  • When it proceeds from more than one payer and the addition of the second and further pensions/salaries are together over 1.500 €.
  • The income has the nature of divorce maintenance.
  • The payer is not obliged to retain according to the regulations. (for example: pensions from abroad).
  • When the income is subject to a fixed rate of retention (for example: company directors).

B. Net Returns of movable assets and Capital Gains

Both subject to retention, with a limit for both of 1.600 €.

C. Deemed Income

Deemed Income provided from tenancy of second home, returns from movable assets without retentions (treasury debts) and subsidiaries to buy an officially protected house, with the limit of 1.000 €.
Apart from the above exclusions, there is an obligation to declare an Income Tax return those tax payers with a right to deductions from:

  • Investment in special account for the purchase of a home.
  • International Double Taxation.
  • Contributions to disabled persons individual assets.
  • Pension plans.
  • Insured pension plans and others.
  • Dependency insurance.

Note that these limits are per tax return. If you decide on a joint return, the same limits apply (there’s no increase in the limit).

Contact for a free consultation at info@vivespons.com or visit or website at www.vivespons.com

Become a new client of Vives Pons by trying new professional tax planning experience.
We are specialist in tax planning with more than 15 years of experience providing tax services in Spain to expats from all European Countries.

Vives Pons & Asociados: Global Solutions for you and your business in Spain and Costa Blanca

Integral services, architecture, Legal and Tax in Spain and Costa Blanca

Vives Pons & Asociados is a multidisciplinary firm with more than 15 years of experience in legal and tax advisory services, as well as urban and architectural projects, building, conveyancing and Real Estate in Denia and Costa Blanca.

Since 1998 Vives Pons & Asociados has dealt with more than 5.500 clients from a variety of countries such as Spain, The United Kingdom, Germany, Holland, Norway, Denmark, France, Switzerland, Sweden, Portugal, United States, China, South Africa, Chile, Costa Rica and many more.

International Integral Services

We offer an integral service on an international scale, provided by highly qualified professionals in all areas, in the business and private client’s areas. From our offices in Denia, Vives Pons & Asociados, offers you the best service advice to support your investment, in Spain and worldwide.

You do not have to worry about anything, only to invest your time in those things which are most important to you, and for this you can count on a totally reliable team, with a full understanding and knowledge of the Spanish and the English systems, and with a wide experience in both jurisdictions.

Business law services, Accounting advise & architectural services

Our commitment with the business world allows us to offer you efficient and effective solutions, adding value to your company’s management and representing the interest of your business on every level.

In order to do this we put a great team of architects project managers, Business law Lawyers, tax advisors and accountants at your disposition who will help to prevent and solve your problems and queries derived from your business activity in an efficient and effective manner.

Our promise to provide the best quality service at Vives Pons & Asociados has helped us to gain and maintain the trust of hundreds of clients, Spanish and International.

How to keep on top of cash flow: 5 essential tips, by Vives Pons

Tips  to cash flow and set up a business in Spain and Costa Blanca

A drop in orders, a shortage of work, rising costs, slowing demand, weak margins. All these things can damage a small business. But ultimately, the only reason to board up the door and bring in the receivers is a lack of cash.

Setting up a Business in Spain and Costa Blanca

You started a business because you’re good at what you do. Many small businesses are, yet so many still fail. Tragically, many of them had plenty of customers and a strong order book, but ran out of cash, either because invoices were paid too late or the bank wouldn’t extend credit. To avoid that happening to you, follow these five tips for keeping on top of king cash.

Plan your cash flow

The worst thing for a business to do is believe it has no control over cash flow. Don’t leave it all to your customers. You can influence what jobs you take, how much you pay for materials and services and when you are paid. But you need to forecast and plan, and you need to learn to pull the right levers.

Do you know how much cash the business will have in a week, a month, three months or a year? If not, then you don’t know what sort of jobs are best to take. A big job might be more profitable – great if you have plenty of cash in the bank. But if you need cash in the next eight weeks and the job is four months long, you might be storing up trouble.

In truth, working with reliable, quick-paying clients can be better than working on big jobs, at least initially. If it means slightly slimmer profits, well, it’s better than not being able to pay yourself (or worse).

Keep bookkeeping up to date every day

Bookkeeping is a chore so easily put off, particularly if you’re the one doing most of the actual work. But if you don’t keep the books up to date, then cash flow will come back to bite you. You’ll kick yourself if you could have done something about a cash flow problem if only you’d known earlier.

Fortunately, there are tools available that take the grind out of bookkeeping and help you keep on top of it every day. Online bookkeeping software can be accessed from anywhere, so you can check and update it on your smartphone or tablet while out and about. Modern technologies mean there’s no reason to get behind with the books.

Invoice on time, get paid on time

Keeping your books up to date is the first step in making sure you get paid on time. The next is making sure you invoice as soon as you can. Software tools are now available to help small businesses automate much of the invoicing process, picking up data from purchase orders and drawing up customer details from your records.

If you’ve invoiced quickly, you can let your customers know when you expect to be paid. Some customers will run longer-than-standard payment terms, say 60 days. But there’s no reason not to remind them as soon as the invoice is overdue – or even just before it falls due. And try to persuade customers to pay by bank transfer rather than check, as it will speed up the process.

Keep the bank happy

Your bank accounts can be integrated with online bookkeeping software, making it easier to make quick cash flow decisions. Accidentally going over your overdraft limit can be a painful mistake. Being proactive will help you keep your bank onside and gain access to finances when you most need it.

Explore alternative financing options

If you know you’re going to need cash in the short term and renegotiating with the bank is out of the question, there are other forms of finance which are preferable to damaging your credit rating. Ask your customers if they’re interested in early payment discounts, as they might be looking to save money. Some clients will also offer invoice finance though a third party, while online markets will buy invoices from you and offer rapid access to cash, at a price.

Cash is the most important thing for any small business owner to master. Get it under control using these tips, and your business will be in a superb position to flourish and grow.

No matter what kind of work you do, if you want to succeed running small business you need to master the books.

Vives Pons offers you the best software for small businesses in the market. SageOne:

  • Easy to use, you don’t need to known accountancy.
  •  We include SageOne in our monthly fees.
  • You can make and email to your clients invoices and quotes.
  • Totally connected with Vives Pons.
  • Access with you mobile phone.
  • You can plan your own taxes quarterly.
  • Vives Pons help you to organize your business.

Please, ask us for a quote. We offer you good prices according to your needs. Vives Pons & Asociados offer you tax advice & tax planning.

The One Thing That Will Make or Break Any Small Business, by Vives Pons & Asociados

growth-business in Spain and Costa Blanca

You founded your business on a great idea, and you execute on that idea superbly.
But to stay successful, there’s one more critical thing you need to do: get on top of cash flow before it gets on top of you. It’s the reason companies with perfectly respectable paper profits can plunge into bankruptcy. Why?

More customers = more complexity

The quick answer is that running a business, even a very profitable one, costs money. You might be seeing growing sales and happy customers, but you’re also spending on materials, staff and premises while servicing finance.

When businesses grow, they quickly become more complex. This complexity makes it more difficult to see the cash position now, and forecast what it will be in weeks’ and months’ time.
When you have just a few customers, keeping on top of their payments is fairly easy. You can do it in your head. But if you have hundreds of customers, who’s checking when they will all pay? Do you know if they’re paying late? Is anyone chasing them for payment?

Manage spend wisely

The same applies to spending. Understanding cash flow is critical when working with suppliers. You need to understand how many suppliers you have, what you pay them, and when.
For example, do you spend more with a supplier to get a high-volume discount on materials, or keep hold of cash and buy in small amounts at a higher price? It’s impossible to make these decisions without knowing and forecasting your cash position.

Timing capital investments

Meanwhile, growing businesses require more capital. At some point, if you’re ambitious, you’ll need to make some big decisions. When do you need larger premises? When do you need a bigger IT system? If you’re making things, do you need more machinery? Do you need to hire more people?
You’ll need to make these investments if you are to keep your customers (and your employees) happy. Crucially, you’ll need to do so before they pay you. And it would be suicidal to do so if you don’t understand the cash position of the business, now and in the future. Remember you’ll also need to keep the business running day to day, spending on bills, taxes, small items, travel and rent.

Don’t lose sight of cash

Small business owners are often very focused on gaining new customers and satisfying the ones they have.
The problem is, if no-one is focusing on liquidity, things can go wrong very quickly. If two customers fail to pay substantial invoices in the same week you settle a big supplier bill, you have to hope the bank will extend your finance. If it doesn’t, you could be in trouble.
It’s worth repeating that this frequently happens in otherwise successful, growing businesses – and often causes their downfall.

Get a cashflow forecast in place

Accountants will tell you that cash flow problems rarely occur out of the blue. The chances are the warning signs have been there for a while, but no-one has noticed them.
The vital question is: do you know what your cash position will be in six months’ time? If not, you may struggle to cope when things go wrong. If you can forecast that far forward, and it doesn’t look good, you still have time to put in place a strategy to make it through the difficult growth period.

And it’s important not to confuse the bank balance with the cash book. Managing the business from the bank balance is like driving a car by looking only in the rear view mirror. You’re seeing what’s gone past, not the pothole you’re about to hit. A good cashbook will lead to better forecasting.

The right tools can help

The tools for efficient bookkeeping are getting easier to use and are available, via the cloud, on a pay-as-you-go basis. Conquering cash flow won’t hold you back; it will be a catalyst for driving the business forward. Doing it proactively is more efficient than firefighting, and gives you more time to spend with customers and keep the business growing.

How comfortable are you with your bookkeeping?

No matter what kind of work you do, if you want to succeed running small business you need to master the books. But how are you finding that task? Take our quiz to understand your style of financial management and get tips on how to improve.

Vives Pons & Asociados provide you financial advice, tax planning and teach you to manage your own accounts.
Contact us Now!!!! We can prepare a free report of your financial position.

10 questions to ask yourself before starting your own business in Spain

Start-up a business in Spain and Costa Blanca

Deciding to go off on your own is no easy feat and it shouldn’t be a decision that is made overnight. People choose to start their own small businesses for a number of reasons, often taking a huge risk in order to make their dream a reality. Afterwards you’ll have consider several points which accounting companies as Vives Pons will be able to advice offering integral services for business. But, don’t worry: one step at a time!

Because there is so much at stake, it’s important to know exactly what you’re getting in to and more importantly, if you have what it takes. We’ve compiled this list of 10 questions that every aspiring entrepreneur should ask and answer honestly before quitting their job and starting their own venture in Spain and Costa Blanca.

Do I enjoy a challenge?

As an entrepreneur, you’ll be faced with numerous challenges, many of which will be ones you’ve never had to deal with before. You need to ask yourself how you normally react when things get tough and you’re faced with trying times or situations. If challenges make you want to run in the opposite direction and avoid them at all costs, then you should think long and hard before taking the plunge. On the other hand, if they excite you and motivate you, then you’re off to a great start.

Am I a self-starter?

As we’ve mentioned in the past, part of the appeal of becoming an entrepreneur is the fact that you get to be your own boss – this can either be a blessing or a curse. When you’re running your own business, there won’t be a manager or boss telling you what to do or peering over your shoulder. You’ll be responsible for motivating yourself and getting things going, so if you’re prone to procrastination, then you’ll likely need all the help you can get.

Am I passionate about what I’m going to be doing?

Pursuing your own business dreams takes focus, hard work and long-term commitment, and the reality is, that if you’re not passionate about what you’re doing, then it’s much harder to have the right attitude. Believing in what you’re doing or offering is a great motivator and the easiest way to secure success.

How am I at handling the unknown?

When you go out on your own, you’ll be entering new territory and possibly one with which you are not very familiar. You’ll be faced with issues and decisions you may never have been faced with in the past, and this is scary for some. If you see handling the unknown as an exciting challenge and you’re good at thinking on your feet, then you’re likely to be fine as you embark on your own business journey in Spain and Costa Blanca.

Ventajas fiscales para empresas que exportan: Diferir el pago del IVA

Am I a creative problem solver?

Entrepreneurs need to be able to think out of the box, especially when it comes to finding solutions to problems. If you lack problem-solving skills and go into a blind panic whenever you’re faced with a complication, then you need to decide whether or not having your own business is really the right way to go.

Is my idea profitable?

If the first step is to believe in your business idea, then the second is to be sure that it can make you money. Any time someone starts their own business, they run the risk of it not working out, but you can be sure that they knew right from the beginning that there was a need for their service or product, hence making it likely to be profitable. Thorough research and extensive testing has to be conducted beforehand to ensure that the idea you’re on to (as well as how you end up marketing it), is in fact one that can bring home the bacon.

What is my USP (unique selling point)?

When you first enter your particular market, chances are you’ll be met by lots of competition. The key then is to differentiate yourself and your product from the rest. Having a solid marketing plan in place will help to ensure that you do that successfully and that you prove to potential customers that you can do it better than anyone out there.

Have I adequately assessed the financial risks involved?

There are of course many risks that go hand-in-hand with starting your own business, one of which is financial. You need to be as prepared as possible from a money point of view before taking the plunge and this will only be possible if you thoroughly analyse what the risks are beforehand. Having access to funds is part of it because you need to feel confident that no matter what happens, especially in the beginning stages, you will be ok financially.

Do I have a solid foundation from which to launch my business?

Many entrepreneurs start working on their own projects months before they actually quit their day jobs, so as to give themselves time to save and prepare for the journey ahead. Ensuring you have a solid foundation by the time you start your own business is vital, and this includes having a clear business plan in place, as well as adequate funding and defined business goals, to name but a few things. Only once everything is in place, should you then quit your job to become a full-time entrepreneur.

Am I ready to take full responsibility for everything?

When you’re the one at the helm of a business that usually means that the buck starts and ends with you. Basking in its success is something every entrepreneur enjoys, but with the good, comes the bad as well. This means that you’ll be taking the credit when things go right, but then you’ll also be held accountable when things go wrong. Ultimately, when you own your business, you need to be ready to shoulder responsibility across the board.

Choosing to start your own business in Costa Blanca (Spain) can be overwhelming and wonderful at the same time. It takes great planning, dedication and laying of the groundwork beforehand if a business is to succeed, so it pays to know exactly what you’re getting into before you take that brave leap. If the answers to the above questions are generally positive and enthusiastic, then you’ll know you’ll be giving yourself the best possible start to something hopefully great.

While you’re doing that, Vives Pons & Asociados accountants in SpainCosta BlancaDenia together with Sage One will be there making sure that all your online accounting and tax planning needs are taken care of.

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The best team for your conveyance in Spain is Vives Pons: Enjoy the Costa Blanca!

Vives Pons Homes helps you for the best conveyance in Costa Blanca

Vives Pons & Asociados makes your life easier in Spain. Let us help you to get the best investment in the Costa Blanca. Vives Pons has a wide experience and a multidisplinary team ready for everytinhg you need to do bussiness because we are experts in conveyance and Property Intermediaton Package.

Here you have some of the services which we offer in towns such as Denia, Javea, Moraira, Benitatxell, Els Poblets, Oliva, Calpe, Altea o Alfaz del Pi. All of them are include in special purchase packages depending on your enquires and needs, because we are able to adaptourselves in order to offer exactly what you are looking in each occasion for the best conveyance.

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Services included in the Property Intermediaton Package of Vives Pons

  • Preparation of a TOTAL COST estimate for the transaction, including taxes, notary and registry fees, etc.
  • Meeting with a LAWYER to explain the process and cost involved (notary and registry fees, taxes, NIE, etc.).
  • Meeting with an ACCOUNTANT to advise on fiscal obligations and the different Spanish and the Valencian Community taxes.
  • Checking for mortgage charges and outstanding utilities: land registry and building administrator searches; habitation certificates, building licences, etc.
  • Checking ownership and Catastro status of the property.
  • Searching for liens, charges or encumbrances with the appropriate land registry.
  • Drawing up a private contract for purchase-deposit-reservation and assistance at the signing.
  • As necessary, receipt of funds into our client account and onward transmission.
  • Preparation of the title deeds and assistance with the signing at the notary’s office.
    Order and receipt of cheques for completion of the transaction.
  • Payment of taxes and registration of the title deeds with the corresponding land registry.
  • Change of title and setting up direct debits for utilities (water, electric, gas, etc.) local rates and taxes.
  • Application for, and payment of, Plusvalía (local rate) tax.

Aditional Services also offered by Vives pons:

  • Applying for and obtaining N.I.E. numbers.
  • Power of attorney
  • Wills.
  • Full Structural Surveys.
  • Valuations.
  • Non Resident Tax.
  • Resident Tax.
  • Building legalisation.

Let us help you. Give as a call (telephone number: 96 643 2624) o emailing us: info@vivespons.com It will be a pleasure welcome in our office, as well: We are in the center of Denia (Pare Pere Street and Marques de Campo Street, beside Tasca Eulalia restaurant).