How to get the most from your accountant in Spain and Costa Blanca? According our experience in tax advice & tax planing in Denia – Marina Alta – Costa Blanca – Spain, Vives Pons & Asociados advice you about how to use your accountant’s time wisely:
A good, experienced accountant could save your business thousands, and even help you find new ways to grow. But if they need to spend most of their time sorting out messy paper work and making sense of your accounts just to file a mandatory tax return, you will not be getting that value for money.
If you learn to work with accountants in a productive way, on well prepared books, you could benefit from their years helping businesses tackle similar problems to the ones you face and get more from the fees you pay them. So, how do you get the maximum value from your accountant? Here are seven suggestions:
Shop around to find the right accountant for your business
If you’re hoping for something more than checking the books and filing the tax return, then it’s a good idea to get the best fit for your business.
The big firms will have more resources, but it’s also worth checking out smaller players who understand your industry. If you work in quite a specialist field, this means you avoid having to repeatedly explain the basics, so you get more value from their time.
Ask for help, early
It’s no good engaging an accountant two days before your tax return is due. They may be able to provide some help in that time, but to make a real difference, they can help you set up professional bookkeeping and financial management so they can offer the best guidance throughout the year.
Be clear about what you need
Give your accountant some guidance on what you’re looking for. Is it the statutory requirements, or strategic financial advice? If don’t ask, you’ll probably end up with the minimum service. If you want more than that, you need to understand what they can offer and what you need from them.
Make sure the books are in order
If the books are in a mess, your accountant will spend time sorting them out, rather than analyzing your business and giving you valuable advice. There’s no point paying their fees only to have them spend the day adding up receipts. If you don’t have time to sort the books out yourself, a more cost-effective way is to find a bookkeeper (rather than a qualified accountant) to do it for you. There’s plenty of software available to help you keep the books up to date. The latest tools work in the cloud so you can, for example, scan and file receipts whether in the office, at home or on the move using tablets and smartphones as well as the office computer.
Respect their experience and learn from them
An accountant probably won’t know your business or industry as well as you do, so you may find they start with some basic questions. They may also make comments about the way you manage your finances that you don’t agree with. Try to resist being defensive. If you’re paying for their advice, it’s because they have knowledge and experience that’s useful to you. Hear them out, as there may be something valuable you can learn from them.
Stay in touch
Don’t think the job is done for another year once your accountant has filed the tax return. If you’ve been efficient in your dealings with your accountant and given them up-to-date, easy to read books, they should be able to give you ongoing tips on how to save money and run the business better. Quarterly follow-up calls can help keep your plans on track between annual visits. If you’re using cloud-based accounting software you can give your accountant access to it from anywhere, so they can check the latest figures and offer advice without having to visit your office.
Break out the fancy biscuits
Lastly, make sure your accountant feels welcome in your office. Don’t shut them in a cupboard full of dusty old files or give the desk in the corner. Believe it or not, accountants are people too. Talk to them and share some news about the business. Making them comfortable and at home will encourage a spirit of good will. Remember, they have lots of contacts in your area or your industry which you could find useful. A nice biscuit or two can go a long way.
No matter what kind of work you do, if you want to succeed running small business you need to master the books. But how are you finding that task? Take our quiz to understand your style of financial management and get tips on how to improve.
Vives Pons & Asociados offer you tax advice & tax planing in Denia – Marina Alta – Costa Blanca – Spain.